Privacy Policy

Last updated: 8 April 2026. This Privacy Policy explains how ottawapropertylistings.com (“we”, “us”, “our”) collects, uses, stores, and shares personal data when you visit or use our website (the “Site”), contact us by email, or otherwise interact with services we provide. We are committed to protecting your privacy and to processing personal data in accordance with applicable UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, where they apply.

1. Who is responsible for your data?

The data controller responsible for personal data processed in connection with the Site is the operator of ottawapropertylistings.com as identified in the Site footer and contact details. If you have questions about this Privacy Policy or wish to exercise your rights, please use the contact email provided at the end of this document.

2. What data we may collect

Depending on how you use the Site, we may process the following categories of personal data:

• Technical and usage data: Internet protocol (IP) address, browser type and version, device type, operating system, referring/exit pages, date and time of visit, pages viewed, clickstream data, approximate geographic location derived from IP address, and similar diagnostics that help us operate and secure the Site.
• Communication data: If you email us, we process your email address, the contents of your message, and any attachments or metadata needed to respond and to maintain a record of legitimate correspondence.
• Preference and consent records: Where we implement consent or preference mechanisms (for example, cookie choices stored locally in your browser), we may record timestamps and categories of consent where required to demonstrate compliance.

We do not require you to create an account to browse general editorial content on the Site. We do not intentionally collect special categories of personal data (such as health information) through the Site.

3. How we use your data (purposes and legal bases)

We process personal data for the following purposes, relying on the legal bases indicated:

• Operating and delivering the Site (contractual necessity or legitimate interests): hosting, content delivery, troubleshooting, performance monitoring, and fraud prevention.
• Security and abuse prevention (legitimate interests and, where applicable, legal obligation): detecting malicious activity, enforcing our Terms of Service, and protecting users and systems.
• Analytics and improvement (legitimate interests or consent where required): understanding aggregated usage patterns to improve navigation, content structure, and technical reliability. Where we use non-essential cookies or similar technologies, we will rely on consent where the law requires it, as described in our Cookie Policy.
• Responding to enquiries (legitimate interests and, where relevant, steps prior to a contract): answering emails and handling requests you initiate.
• Compliance and legal claims (legal obligation or legitimate interests): retaining records where required by law, responding to lawful requests from public authorities, and establishing, exercising, or defending legal claims.

4. Cookies and similar technologies

We use cookies and similar technologies as further described in our Cookie Policy. You can control many cookies through your browser settings. Where our cookie banner offers Accept or Reject options, your choice may be stored locally on your device to remember your preference.

5. Sharing and recipients

We may share personal data with the following categories of recipients where necessary and proportionate:

• Service providers who assist us with hosting, content delivery, security, email delivery, or analytics, acting on our instructions and subject to appropriate contractual safeguards.
• Professional advisers such as lawyers or accountants where required.
• Regulators, law enforcement, or courts where we are required to disclose information by law or to protect rights, safety, and security.

We do not sell your personal data in the conventional sense of exchanging data for money. Where we receive referral compensation from third-party operators, that relationship does not necessarily involve us sharing your personal identity with those operators unless you choose to visit their sites directly; their privacy practices apply once you leave our Site.

6. International transfers

Our service providers may process data in the United Kingdom, the European Economic Area, or other countries. Where personal data is transferred outside the UK and EEA, we ensure appropriate safeguards are in place as required by applicable law, such as adequacy decisions, standard contractual clauses, or other approved mechanisms.

7. Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Technical logs may be retained for shorter periods for security purposes, while correspondence may be retained for a period consistent with legal requirements and legitimate business needs, after which it is deleted or anonymised where feasible.

8. Security

We implement appropriate technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure, or destruction. No method of transmission over the Internet or electronic storage is completely secure; we encourage you to use secure channels and to protect your own devices.

9. Your rights

Subject to applicable law, you may have the right to request access to your personal data, rectification of inaccurate data, erasure, restriction of processing, data portability (where processing is based on consent or contract and carried out by automated means), objection to processing based on legitimate interests, and withdrawal of consent where processing is consent-based. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) or another supervisory authority if you consider that our processing infringes applicable law. To exercise your rights, contact us using the details below. We may need to verify your identity before responding.

10. Children

The Site is not directed at individuals under 18. We do not knowingly collect personal data from children. If you believe we have collected such data, please contact us and we will take steps to delete it promptly where appropriate.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The “Last updated” date will reflect the latest revision. We encourage you to review this page periodically. Continued use of the Site after changes constitutes acceptance of the updated policy where permitted by law.

12. Contact

For privacy-related enquiries or requests, contact us at info@ottawapropertylistings.com. You may also contact the ICO at ico.org.uk.